Coming from Cloud 1 – What's New?

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Welcome to the new TimeMoto Cloud. In the past years, we have received a lot
  of feedback from our users, which we used to make a new and improved
  environment for an optimized experience. This comes with quite some changes,
  especially if you are already familiar with the previous Cloud. Do you want to
  know the more significant differences? Then this is the right article for you!

The main changes include:

Employee Privileges
  Effective Date
  
    Pay Classes / Pay Templates
  
  Overtime Management

Employee Privileges

With the new Cloud environment, the terminology of the access privileges have
  changed:

Cloud 1
      Cloud 2

Supervisor
      Manager

Manager
      Unit Supervisor

User
      User

Read-only Restrictions

We also removed the read-only option. Instead, employees with the privilege
  "User" can now have extended Viewing Limits:

Fully restricted limits a User to only see their own
    data.

Assigned locations allows a User
    to view attendance data
    from employees assigned to the same location as them.

Assigned departments allows a User to view attendance data
    from employees assigned to the same departments as them.

All employees allows a User to view attendance data of
    all other employees. However, they cannot change data or access personal
    information!

Good to know: For more information, make sure to check out
    our article about
    Employee Privileges.

Effective Date

In the past, we have received many questions about changing existing settings
  and how this affects the employee's past settings (like schedule changes).
  In the new Cloud, all changes will prompt a window to specify whether the
  change should take effect now or in the past from a specific effective date
  on.

Cloud 1
      
        Cloud
        2

Changes took effect on all data.
      
        Changes take effect from the day after they were saved.

There is no date you can set.
      
        You can set an Effective Date to make a change retroactively.

Pay Classes / Pay Templates

In the new Cloud environment, terminology and functionality of the pay classes
  have changed.

Cloud
        1

Cloud
        2

Pay Classes (Settings)
      Pay and Overtime (Settings)

Pay Class
      Pay Template

What do I use a pay template for?

Pay templates define not only the hourly rate or currency to prepare the
  payroll. They also give you a tool to create pay categories to organize your
  payment in advance. What is considered basic payment, and what exceptional?
  Use rules and conditions to define exceptional pay categories such as overtime
  or additional payment for night shifts.

Note: Please make sure to check out the full article about
    Pay and Overtime. It is an essential feature of the payroll preparation and overtime
    management.

Overtime Management

One of the most impactful changes is the more flexible overtime management
  feature. TimeMoto now differentiates time balance and actual overtime to give
  you more flexibility when defining overtime and its payment or settlement.

Define overtime for an employee with an individual pay template (please make
  sure you have read the
  full article).

Choose how you want to process overtime further. You can:

add it to the total payout of the Pay Report.
  
    add it to a Flexibank Balance. This can be used as an extra vacation budget
    to compensate for the worked time.
  
  delete it.

You can also use multiple ways simultaneously, as long as they add up to the
  overtime total.

Cloud
        1

Cloud
        2

Overtime is solely based on the Timesheet balance. There is no way to
        differentiate Timesheet balance and overtime.

A manager defines overtime with pay templates. It will be shown in the
        Pay Reports. Time balance and overtime can differ according to the
        contract.

You can add or deduct hours to the overtime balance in the Overtime
        Management. This will affect the Timesheet balance.

Use the Pay Report to process overtime. Convert overtime into additional
        time off, payment, or delete it. This doesn't affect the Timesheet.

Any questions?Looking for answers but not sure where
    to start? Check out our
    Glossary!
    It's a great resource to help you find the information you need. If you
    need further assistance, please contact us via the
    Contact Form.