Timesheets
- Last updated on March 13, 2023 at 12:25 PM
Timesheets are a type of report in TimeMoto Cloud. It shows all recorded time an employee spent on his work. In this article, we will check out the timesheet's functionalities and how you can manage and export reports.
General Layout
Like all reports, the timesheet can be filtered by report period. Once you choose a set pay period, you can also lock the period. The main differences lie between the overview and daily view of the timesheets.
Overview Mode
The overview deals only with the total of your employee's attendance data. In the columns, you can display the employee's:
- First and Last Name
- Employee Number
- Total duration of Scheduled Shift (defined by work schedule and planned activities)
- Total duration of Worked Hours (defined by the employee's accumulated attendance data)
- Total duration of Scheduled Break (defined by the employee's work schedule)
- Total duration of taken Break (defined by the employee's attendance data)
- Total Balance of time worked
- Total duration of planned Absence (doesn't include the occasions where the employee was missing from work)
All columns can be filtered by clicking the symbol on the upper right to ensure the report only contains necessary information.
You can search employees directly by typing their name in the search box, or you can filter them by selecting their worked projects, names, location, or department. Multiple selections and a combination of different filters are possible.
Daily View Mode
The daily view of the timesheets gives you a detailed day-by-day report about the employee's activities and clocking actions. In the columns, you can display the employee's:
- First and Last Name
- Date of the reported attendance data
- Timestamps of all clocking actions sorted by In and Out clocking actions
- Clocked Projects
- Location
- Department
- Employee Number
- Daily duration of Scheduled Shift (defined by work schedule and planned activities)
- Daily duration of Worked Hours (defined by the employee's accumulated attendance data)
- Daily duration of Scheduled Break (defined by the employee's work schedule)
- Daily duration of taken Break (defined by the employee's attendance data)
- Daily Balance of time worked
- Daily duration of planned Absence (doesn't include the occasions where the employee was missing from work)
Just as in the overview, all columns can be filtered by clicking the symbol on the upper right to ensure the report only contains necessary information. Columns that contain arrows can change the order of rows. In the top row, you always find the columns total, just as it is displayed in the overview.
Export Reports
Click on the button "Export" in the upper right to export and download your currently displayed timesheet. You can choose between PDF and Excel exports.
Add Clocking Actions
If an employee forgot to clock in (or out) you can add missing attendance data by clicking on the button "Add clocking" in the upper right.
Good to know: We have a more thorough article on adding and editing clocking actions here. Make sure to check it out, if you need more information.
Any questions?
Looking for answers but not sure where to start? Check out our Glossary! It's a great resource to help you find the information you need. If you need further assistance, please contact us via the Contact Form.