Closing the Year

Note: Can't find this in your Cloud? This article contains features available with the Plus Plan of TimeMoto Cloud. If you want to get the most out of your TimeMoto account, make sure to upgrade your plan to your needs!

In TimeMoto Cloud, the year closes automatically. You don't have to transfer any data manually into the following year. However, any carryover cannot be reversed even if the data is incorrect.

Let's look at what you can check yourself to ensure everything is carried over correctly.

1) Holiday Balance Reset

TimeMoto can be configured to carry over your leftover vacation balance into the new year. By default, this happens on 01 January. You can check this setting under [Settings] > [Breaks and Absences]. Under the Absence Manager, you can determine:

• The reset date
• The maximum amount of holiday carried over to the next year

Before the year closes, we advise you to double-check if these numbers align with your company's policies.

Holiday Balance Reset Date

If you close the year on a date other than 01 January, change that date in the settings beforehand to avoid unintentional year-end closing.

Max. Holiday Balance Carry-Over

If you want to limit the amount of holiday carryover to the following year, change that value in the settings beforehand to avoid too much being transferred. This is a general setting and cannot be configured individually.

Resetting the Annual Holiday

Use Holiday Profiles to determine how much annual holiday each employee is entitled to. This will contribute to a correct holiday balance in the new year.

2) Employee's Holiday Balance

As the holiday balance of each employee (see the bottom line: Available) will be carried over, please check your employee cards accordingly.

• Negative Balances will always be carried over.
• Positive Balances will be carried over as long as they don't exceed the maximum amount of holiday defined in your "Breaks and Absences" settings, in which case only the maximum amount will be carried over. 

Tip: You can refer to this article for a more detailed explanation of your holiday balance and how it is calculated:

Holiday Balance

What if the balance isn't correct?

You can check the employee's holiday balance history to see how the numbers were calculated. If you see any entries that don't match the employee's holiday taken, you can still change the planning in the Calendar before the reset occurs.

Keep in mind: Scheduling, approving or deleting holidays for past, present and future years always impact the Holiday Balance of the current year.

Tip: See more about the interaction between holiday planning and holiday balance here.

Any questions?
Check out our Glossary or contact us via the Contact Form.