The Employee Card

  • Last updated on March 13, 2023 at 12:38 PM

For quick access, managers and unit supervisors can use the employee card to gather relevant information about the employee and themselves. In this article, we will learn how to get to the employee card and what kind of information we find there.

How do I get to my employee card?

Only managers and supervisors can access other employees' cards. However, any employee can view their own information as long as they can log into their TimeMoto Cloud account. For quick access, go to your personal employee card by clicking on your name in the top right corner. 


Furthermore, managers and unit supervisors can click on any of their employees' names in any TimeMoto Cloud section to get to their employee card. It is split into three tabs:

General

This tab contains more general information from the employee's personal and positional information.

Overview Mode

Accessing any employee card anywhere (except on the Employees page) opens the general information in overview mode first. It gives you a more condensed summary of all information and leaves out everything that hasn't been filled out.

Editing Mode

By clicking on the [Edit] button (or by accessing the employee's settings through the Employees page), you can view and edit the complete employee card. Check out the article about the Employees page to find out more.

Absences

Select between 2 options in the top left box: History and Requests.

History: Here you find the employee's absence history. 

Requests: Regular users can also request absences here. Managers and unit supervisors can approve and add absences for this employee. Pending requests can be found in the Planning section as well, where a manager or unit supervisor can approve or decline them.

Holiday & Time off (Vacation & Flexibank)

This tab contains three types of information: holiday balance, holiday balance history, and Flexibank balance. Select the information you would like to view in the upper left box of the tab.

Holiday Balance

Regular users can only view the information. Managers and unit supervisors can also adjust the balance by clicking on the pen and paper symbol in the "Built up" section of the holiday balance. Below you see how much of your budget is:

  • carried over from your previous period
  • already used
  • still available for this period

Holiday Balance History

Here, you can find a brief history of the employee's holiday balance. See when the balance was changed, how it was changed, and by whom.

Flexibank Balance

Check here when exactly the Flexibank balance was changed, which change occurred and by whom it was changed. Managers and unit supervisors can adjust this balance anytime by clicking on [Edit Balance] and adding or deducting hours.


Any questions?
Looking for answers but not sure where to start? Check out our Glossary! It's a great resource to help you find the information you need. If you need further assistance, please contact us via the Contact Form.

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